​

Clutch After School Club
 

Last updated: 5/3/2026
 

Clutch Sports Ltd, trading as Clutch After School Club, respects your privacy and is committed to protecting personal data. This Privacy Policy explains how we collect, use, store, and protect personal information when you visit our website or use our services.
 

This policy applies to the website:

www.clutchafterschool.ie
 

It also applies to personal information collected through our after school services, registrations, communications, and enquiries.
 

Who We Are

Clutch After School Club is operated by Clutch Sports Ltd, a provider of activity based after school programmes for children.
 

We operate programmes in schools, community venues, and sports facilities in Dublin.
 

For the purposes of data protection law, Clutch Sports Ltd acts as the Data Controller of the personal data described in this policy.
 

Contact details:

Clutch Sports Ltd
Dublin, Ireland
 

Email: info@clutchacademy.ie
 

What Personal Data We Collect

We may collect and process the following categories of personal information.

Information provided by parents or guardians
 

When registering a child for Clutch After School Club or contacting us, we may collect:

• Parent or guardian name
• Email address
• Phone number
• Home address
• Child’s name
• Child’s age or date of birth
• School attended
• Medical information relevant to care or safety
• Emergency contact details
• Authorised collection persons

This information is necessary to safely operate our services.

Website usage information

When visiting our website, we may collect limited technical data such as:

• IP address
• browser type
• device information
• pages visited
• time spent on the site
 

This information helps us understand how visitors use the website and improve its functionality.
 

Why We Collect Personal Data
 

We collect personal information for the following purposes:

• managing after school registrations
• ensuring the safety and wellbeing of children in our care
• communicating with parents and guardians
• responding to enquiries
• organising activities and programmes
• maintaining emergency contact information
• improving our services and website

We only collect information that is necessary to operate our services effectively and safely.

Legal Basis for Processing
 

Under GDPR, we rely on the following legal bases for processing personal data:
 

Contractual necessity
To provide after school services requested by parents or guardians.
 

Legal obligations
To comply with childcare regulations and safeguarding requirements.
 

Legitimate interests
To operate, manage, and improve Clutch After School Club services.
 

Consent
For optional communications such as marketing updates.

Parents may withdraw consent for marketing communications at any time.
 

Children’s Data

Clutch After School Club provides services to children, and we take the protection of children’s personal data very seriously.

Children’s information is collected only through parents or guardians and is used solely for the safe operation of our after school programmes.

We do not knowingly collect personal data directly from children through the website.
 

How We Store and Protect Personal Data

We take reasonable technical and organisational measures to protect personal data from unauthorised access, loss, misuse, or disclosure.
 

These measures may include:

• secure online systems for registration and communication
• restricted access to personal information
• password protected devices and software
• secure storage of administrative records
 

Only authorised staff members who require access for operational purposes are permitted to access personal data.

Sharing Personal Data

Clutch After School Club does not sell personal information.

In limited circumstances, we may share data with trusted service providers where necessary to operate our services, such as:
 

• secure registration platforms
• payment processors
• IT and website providers

These providers are required to handle personal data in accordance with data protection laws.

Personal information may also be disclosed if required by law or regulatory authorities.
 

Data Retention

Personal data is kept only for as long as necessary for the purposes outlined in this policy.
 

For example:

• registration information may be retained for operational and legal purposes
• financial records may be retained to comply with tax obligations
• safeguarding related records may be retained where required by law

When personal data is no longer required, it will be securely deleted or anonymised.

Your Data Protection Rights

Under GDPR, individuals have the following rights:

• the right to access personal data
• the right to request correction of inaccurate data
• the right to request deletion of data in certain circumstances
• the right to restrict processing
• the right to object to processing
• the right to data portability where applicable
 

Requests relating to personal data can be made by contacting us using the details below.
 

Individuals also have the right to lodge a complaint with the Data Protection Commission in Ireland if they believe their data has been processed unlawfully.

Cookies
 

Our website may use cookies or similar technologies to improve user experience and understand website usage.

Cookies may help:

• remember user preferences
• analyse website traffic
• improve site functionality

Users can control or disable cookies through their browser settings.

Third Party Links

Our website may contain links to third party websites or services.

Clutch After School Club is not responsible for the privacy practices or content of external websites.

Users should review the privacy policies of those websites separately.
 

Changes to This Privacy Policy

Clutch After School Club may update this Privacy Policy from time to time.

Any updates will be posted on this page along with the revised update date.
 

Contact Us
 

If you have any questions about this Privacy Policy or how personal data is handled, please contact:

Clutch After School Club

Clutch Sports Ltd
 

Email: info@clutchafterschool.ie